RULES & REGULATIONS

Participation in the 11th Asia Arts Festival (hereinafter referred to as the 'Festival') is subject to the rules and regulations set out herein ('Rules and Regulations'). By registering for the Festival, the participant agrees to all the Rules and Regulations. The organiser (the 'Festival Organiser') reserves the right to change, amend or withdraw the Rules and Regulations (or any part thereof) without prior notice, especially if it is a matter of health and safety. 

1. GENERAL

  • The Festival is open to all.

  • Registration for the Festival will close on 12 June 2024 (the 'Closing Date'). Early bird registration closes on 6 May 2024. Registration forms are to be duly completed and submitted (via Google Forms) by the Closing Date. No mail-in, phone, or email entries will be accepted unless otherwise authorised by the Festival Organiser. All entries must be made using only the official registration form. 

  • The registration fee is to be paid in full via bank transfer or iBanking in order to secure a place in the Festival, subject to the Festival Organiser's discretion.

  • The participation fee is neither refundable nor transferable, subject to the discretion of the Festival Organiser.

  • The Festival Organiser has the full discretion to accept or reject any registration entries made after the Closing Date.

  • Entrance into the Theatre is by tickets only. Tickets are compulsory for all entrants, including participants. Ticketing information will be released closer to the date of the Festival. 

  • The Festival Organiser reserves the right to postpone, cancel, interrupt, or stop the Festival, due to safety, emergency, or dangerous situations or any other cause beyond their reasonable control. No refund will be made under any circumstances, except at the Festival Organiser's discretion e.g. if the Festival is postponed or cancelled due to COVID-19 restrictions by the authorities.

  • The Festival Organiser reserves the right to cancel any categories due to insufficient participants. As such, the participation fee will be refunded, subject to the discretion of the Festival Organiser.

2. PERFORMANCE CATEGORY

  • The Festival welcomes participants to take part in any of the following:

    • Singing (all genres and styles)

    • Playing an instrument (all instruments both Western or ethnic)

    • Dance (all genres or styles)

  • Kindly refer to the Registration Fees Table for the different categories.

 

3. PERFORMANCES

  • A participant may participate in as many categories as he/she would like. Separate applications must be made for the different categories.

  • The decision of the Festival adjudicators and the Festival Organiser is final.

  • Repertoire, music, lyrics, costumes, and dance content must be age and Festival appropriate. Participants may be penalised or disqualified if the Festival adjudicators feel the repertoire/song choice or the dance routine contains movements that are inappropriate.

  • There are stipulated time limit for each solo and group performances. Kindly refer to the Registration Fees Table.

  • Performances should not exceed the stipulated time limit. Performances may be stopped if they exceeds the time limit, subject to the discretion of the Festival Organisers and adjudicators.

  • Participants in the Diploma & Above categories are required to perform from memory.

  • Participants must provide their own accompanists should they be required and inform the Festival Organiser as soon as practicable or latest by the Closing Date.

4. MUSIC

  • Participants who would be performing with a backing track are to upload their music in .mp3 format onto the “Mp3 Submission” Google Form (which will be sent together with the confirmation email) as soon as practicable or latest by the Closing Date (or risk being disqualified).

  • Please name the .mp3 file(s) in the following format <participant's name>.<title of music>.<category> (for example, Mel Tan.Never Enough.Vocal).

  • Participants are also required to prepare a backup copy of their music on a thumb drive for the day of their performance in case of any unforeseen technical issues.

  • Participants undertake to send their music to the Festival Organiser latest by the Closing Date (or risk being disqualified).

  • All music must be age appropriate and must not contain any apparent profanity or vulgar language. Participants may be penalised or disqualified if it is deemed that the music is of this nature.

  • The Festival is in no way responsible for any breach of copyright by a participant. Participants must be aware of their copyright responsibilities and abide by copyright laws.

5. PROPS/EQUIPMENT

  • Props are allowed for dance performances.

  • Please note that the transportation, set-up, and tear-down of props are the sole responsibility of the participant. The Festival Organiser will not be responsible for the handling of props. It is also the participant's responsibility to ensure that the stage is completely clean and clear after the participant's performance.

  • For the safety of participants, please ensure that any props used during the Festival conforms to safety standards and not likely to injure, harm, or threaten life.

  • The Festival will not be held responsible for any potential injury or any loss of life resulting from a prop or props.

  • Participants who require the use of props in their performances must inform the Festival Organiser as soon as practicable or latest by the Closing Date or risk having their props disallowed by the venue.

6. FIRST AID

  • Participants must provide their own first aid kit and ice, where necessary.

  • The Festival Organiser is not responsible for providing any first aid equipment or ice/heat products etc.

7. PRIZES/AWARDS

  • The Festival believes in rewarding participants for their hard work and excellence in performing.

  • Each and every participant in the Festival will receive a trophy and certificate of participation.

There are cash awards for the top 3 participants in the Diploma & Above category. In the unlikely event that the performance level falls below the expected standards, the Festival adjudicators and the Festival Organiser reserve the right to withdraw the cash awards.

8. INDEMNITY

  • All participants must be physically fit and have no ailment that may recur or be exacerbated during the Festival. The Festival Organiser reserves the right to decline a participant from performing for medical or other reasons at their sole discretion. If at any time prior to or during the Festival a participant becomes ill or if his/her physical condition is at risk, he/she may be declared ineligible to participate. The Festival Organiser reserves the right to not allow a participant who appears to have such serious injury or medical condition from performing.

  • Every care will be taken to ensure the safety of participants. However, the Festival Organiser will not be responsible for any injuries sustained by any participant or property during the Festival. Participants in such festivals take certain risks in order to perform, these may include strains, sprains, bruises, broken bones, pulled muscles, and more. Participation in the Festival indicates acceptance of such risks by participants.

  • Each participant expressly acknowledges and agrees that the Festival and the Festival Organiser shall not be liable to any of the participant(s) for any loss or damage arising directly or indirectly in connection with the Festival. Notwithstanding the generality of the foregoing, each participant expressly acknowledges and agrees that the Festival and the Festival Organiser have expressly excluded liability for all direct, indirect, or consequential loss or damage, including but not limited to injuries, loss, or damage to other equipment or property or for loss of profit, business, revenue, goodwill or anticipated savings pursuant to the Festival.

9. PERSONAL DATA

  • By registering for the Festival, the participant hereby authorises, agrees, and consents to allow the Festival Organiser to:

    • Collect, use, disclose, and/or process personal data about the participant that he/she provides and that he/she may in future provide the Festival Organiser with and/or that the Festival Organiser possesses about the participant including but not limited to the participant's name, date of birth, email address, telephone numbers, address for the following purposes:

      • Facilitating, processing, dealing with, administering, managing, and/or maintaining the participant's relationship with the Festival;

      • Dealing with any matters relating to the Festival Organiser's services and activities;

      • Verifying the participant's identity;

      • Responding to, handling, and processing queries, requests, applications, and feedback from the participant;

      • Processing payment;

      • Sending the participant marketing information about the Festival's future events;

      • Complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or assisting in law enforcement and investigations conducted by any governmental and/or regulatory authority;

      • Any other purposes for which the participant has provided the information;

      • Transmitting to any unaffiliated third parties including third-party service providers and agents, and relevant governmental and/or regulatory authorities, whether in Singapore or abroad, for the aforementioned purposes; and

      • Any other incidental purposes related to or in connection with the above.

    • Disclose the participant's personal data:

      • Where such disclosure is required for performing obligations in the course of or in connection with the Festival; or

      • To third-party service providers, agents, and other organisations the Festival Organiser has engaged to perform any of the functions listed above.

 

Updated 1st April 2024